3 business travel problems and 9 specific solutions

Business travel problems

If you deal with business travel (as a boss, assistant to the board, travel manager, or as an employee), you know how much time, effort, and money it all takes.

In the following article, you will learn how to solve the 3 most common business travel problems.

These problems and challenges are:

– Difficulties with organizing the trip (including booking flights and hotels so it does not cost too much).

– Unforeseen situations during the trip (such as a canceled flight and the need to look for an accommodation).

– Additional work related to travel costs (settlements, numerous invoices).

These problems are common in companies whose employees and contractors travel abroad. Fortunately, the business travel process can be optimized and these challenges will no longer be a problem.

How to make corporate travel simple?

Organizational difficulties are the first problem. The traveler has many factors to consider and the number of options is overwhelming. When connecting flights are involved, such planning can be quite stressful. The employee will not always make the most economical choice, which results in a loss of money. In the worst case scenario, the trip may be expensive, tiring, and the business objective may not be achieved anyway, e.g. due to delays.

Simple solutions to this problem are:

– Keeping the offer of airplane connections and hotels in one convenient place

– Using IT systems that automatically find the best options from a wide range of flights and accommodations

– Developing a quick approval process and implementing a travel policy

What to do in the event of unforeseen situations?

If you often travel for business, you’re probably familiar with this situation: You are traveling with different airlines with a stopover. Your first flight is late and your second flight is on time. You have to browse the internet when you’re under a lot of stress to find an alternative connection, or you need to book a hotel on site and wait until the following day.

Can anything be done in such situations?

The simple solutions are:

– Providing the traveler with professional travel agent support 24/7/365

– “Plan B” in case employee on the go needs an overnight stay

– Knowing where the employee is at the moment

Support in such situations is also a part of the solutions we offer at WorkTrips.com. We provide 24/7 travel agent assistance. Moreover, in the event of a canceled or delayed flight, we’ll arrange for the traveler a hotel room and a ticket for the next flight. And thanks to the traveler tracker tool, the company always knows where the employee is located and can react appropriately in an emergency situation.

How to speed up settlements and document circulation during a business trip?

After the trip, the employee brings with him the invoice for the plane, train, hotel, taxi, a meal in a restaurant, in a cafe … and so on. It also happens that an invoice is lost and the billing department will have to contact a foreign company and ask for an invoice or receipt.

Smart solutions:

– One collective invoice for all services

– Convenient cashless payments

– Seamless integration with SAP Concur Expense

At WorkTrips.com, we provide our clients with an easy to use AI-powered platform, which manages the entire business travel process from planning to settlement.

Finally, we issue one collective invoice. This is where expenses for flights, hotels, coffee, and tea are made. Isn’t it convenient?

So what are the solutions to these 3 basic business travel problems?

1. In order to overcome the difficulties in planning a trip, it is necessary to create travel policies, improve the process of approval of travel plans by superiors, collect flights and hotels into one common set, and combine it all in an automated system that will help people find the best options.

2. In the event of unforeseen situations, it will be useful to know where the employee is currently on the road (traveler tracking), provide him with 24/7 telephone support, and have an emergency plan.

3. And last but not least, to control settlements and clutter in invoices, establish cooperation with a company that specializes in corporate travel optimization.

Greetings,
WorkTrips.com team