Tips
07.01.2025

New functionalities of the worktrips.com that will simplify your delegations

New functionalities of the worktrips.com platform that will simplify your delegations even more! | worktrips.com

Business travel management technology is developing dizzyingly, and the WorkTrips team is constantly setting new standards in this field. Innovative solutions are continually being introduced that improve travel organization, regardless of whether it is a domestic or foreign delegation. Check out the latest functionalities of the worktrips.com system, introduced in 2024, which makes it even easier to manage every business trip!

 

Contents

 

Digital document flow – no more lost documents

One of the biggest challenges when organizing a business trip is properly managing all documentation. The new document-adding module on the worktrips.com platform allows you to attach invoices, receipts, or other confirmations directly in the system. Importantly, documents can be added at any stage of the delegation – both during planning and after its completion. Digitalization of documents not only eliminates the risk of losing them, but also significantly improves the process of settling expenses. Administrators have immediate access to a complete set of data, which speeds up the summary and settlement of domestic and foreign delegations.

 

Flexible accommodation options to suit your individual needs

The variety of business trips, both in duration and destinations – from one-day meetings in the country to week-long conferences in distant destinations – requires a flexible approach to booking accommodation. The worktrips.com platform has introduced the option of combining different rooms within one offer. Thanks to this, during one delegation, you can book rooms of different types – single and double. This solution is particularly useful when booking trips for a larger number of people, e.g. to trade fairs or conferences.

 

Transparent budget management through cost centers

Thanks to the latest functionalities of the worktrips.com platform, the control and optimization of business trip costs to gain a new dimension. This is possible thanks to the option of assigning cost centers to specific travelers. This solution allows for precise division of incurred expenses, even when employees travel together. How does it work? When several employees from different departments travel to a joint training or conference, the system automatically posts expenses to the appropriate cost centers. This allows for better budget management in the organization and facilitates the subsequent settlement of business trips. This is particularly important for companies with an extensive organizational structure or implementing projects for many different clients.

 

Advanced planning for complex business trips

The introduction of the multitransport/multicity function on the worktrips.com platform is a response to the needs of companies organizing complex business trips. The system allows for the quick addition of different means of transport within a single trip, following the guidelines of the business travel policy.

New system parameters allow for precise definition of separate limits for short- and long-haul flights and trains. Additionally, administrators can define the number of hours that constitute the boundary between a short and long-haul flight, which improves the management of delegation costs.

 

Practical improvements to the worktrips.com platform

The worktrips.com platform, thanks to new functionalities, makes delegation planning even more efficient. The substitution module enables smooth delegation of authorizations to approve travel. How does it work in practice? A person authorized to approve delegations can easily transfer their authorizations to another person during their temporary absence. All requests for approval of business travel automatically go to the person indicated as the deputy.

The worktrips.com system also offers personalized hotel vouchers adapted to the user’s language, and thanks to the addition of Australian dollar (AUD) support, it expands the possibilities of settling international delegations. Vouchers have also been supplemented with information on check-in/check-out times. Additionally, for administrators, a function has been added to re-invite inactive users, which ensures better continuity in managing employee accounts.

 

Planned development of the worktrips.com platform in 2025

Shortly, it is planned to introduce further functionalities that will further improve the organization of business trips. The changes that will appear soon include:

 – empty travel applications – the ability to submit applications without choosing transport or hotel. Users can fill in the designed fields for reporting purposes or request an offline service,

 – integration with PKP – connection with the PKP system, which will facilitate and speed up the booking of railway tickets,

– integration with airlines offering cheap connections – expanding available transport options, which will provide greater flexibility in choosing connections and optimizing travel costs,

– car rental – adding the option of booking cars directly through the platform, providing comprehensive transport services,

 – integration of rates negotiated for a given client – the worktrips.com system will automatically take into account preferential price conditions negotiated between the client and service providers, simplifying the planning and settlement of business trips in the company.

 

Technology in the service of efficiency

The introduced functionalities significantly simplify and optimize the process of organizing business trips. Automation of activities and digitization of documentation translates into significant time savings, as well as a reduction of administrative costs. Effective management and settlement of international delegations with the system is becoming increasingly simple. See for yourself how the worktrips.com platform can improve the organization of trips in your company – arrange a free presentation of the system.