No more collecting invoices while on delegation – cashless planning and settling of business trips

Sending employees on a business trip and asking them to pay for their hotel can be problematic for both parties. The employee may not have the appropriate limit on their card or may simply not feel comfortable spending their funds on business, even if the costs are later reimbursed. It is worth considering how to streamline the process of organizing business trips so as not to put the team in an awkward position.

Fortunately, these dilemmas are fading away in favor of cashless business trips. Today, smart systems and virtual wallets are replacing traditional advances and stacks of receipts. Thanks to the worktrips.com application the company settles at a convenient time, with one collective invoice for all services related to business trips – travel, flights, and hotels.

This revolution in business travel management is happening now, changing the face of corporate travel. Find out how to effectively and quickly eliminate bureaucratic obstacles and settlement problems in delegations.

What is cashless business travel?

Your employees no longer have to invest their funds in organizing business trips. Instead, they can use access to the company’s booking system. This not only streamlines the process of organizing trips but also eliminates the stress associated with the later settlement of business trips. Thanks to this, your team can focus on what is really important – achieving business goals during the trip.

In practice, cashless travel with worktrips.com looks like this: the company sets up an account in the travel management system, and employees get access to the platform. There, they can plan business trips, book hotels, and flights, trains, and buses, all with just a few clicks.

The system automatically marks options that are consistent with company policy, and costs are settled directly between the company and the provider of the business travel booking tool. This is the essence of the cashless system – comprehensive business travel management from A to Z, without involving the employee’s private funds.

Automated travel planning and booking with cashless programs

The cashless business trip settlement application worktrips.com is a personal travel assistant for managers and entire teams. The tool takes into account the policy of a given company and takes care of the safety and comfort of travelers. It automatically synchronizes data and creates comprehensive reports on business trips. In addition, each person traveling and supervising the trip can use the support of the Customer Support department 24 hours a day.

Integration with airlines and hotels adds another level of convenience. Forget about switching between different sites and services – here you have everything in one place.

This not only saves you time but also peace of mind. You know that your data is syncing automatically and creating comprehensive reports. What’s more, you have access to 24/7 travel assistant support no matter where you are.

Benefits for employees on the go

Cashless – a stress-free delegation

A corporate travel management platform is all you need. No more situations where your team spends their money on business bookings or wastes time searching for optimal offers.

Settlements without advances for employees

Settlements? It’s history! The system automatically registers every expense, categorizes it, and prepares it for approval. At the end of the settlement period, the company receives one invoice for all services used by employees.

Travel information is always at hand

Information about business trips is available to employees and superiors at their fingertips – in a clear application. Tickets, hotel reservations, important addresses, spending limits – all in one place. What’s more, after the superior accepts the travel application, the employee receives the documents necessary for the trip by email. It’s like having a personal assistant who takes care of every detail of the trip.

Optimize your travel costs with a travel policy

Defining the company travel policy in the tool (e.g. by indicating maximum costs, hotel room standards, flight or travel class, or length of stay) means that the employee does not have to independently assess whether a given hotel or flight fits into the budget – the system automatically verifies compliance with the established limits and guidelines, informing about available options. The worktrips.com application works automatically, which means that employees can focus on the purpose of their trip, and not on analyzing company guidelines.

Security and transparency of settlements

The worktrips.com cashless business travel system automatically generates collective invoices. The accounting department will certainly appreciate this change! Additionally, all expenses are under control and within the limits specified in the travel policy. Managers can track travel costs on an ongoing basis, and employees will never exceed specified amounts without their consent.

Cashless Business Travel – FAQ

 1. Does the worktrips.com system ensure the security of sensitive personal data, such as passport information or date of birth?

Absolutely! The security of worktrips.com customers’ data is our priority. We store them on external servers that provide a high level of security. We make sure that all places where this data is collected operate in a manner consistent with legal regulations. Detailed information on data protection can be found in the privacy policy.

 2. How do employees use the cashless system?

Employees are given access to an online platform. From there, they can plan trips, book accommodation, and travel or flights, and add receipts or VAT invoices – all in one place.

 3. Does the system work abroad?

Sure! The worktrips.com business trip planning tool works internationally and supports multiple currencies.

 4. What are the benefits of a cashless booking system for the company?

Cashless eliminates the need for advance payments and speeds up settlements. Company finances are under control, and organizing business trips is automated.

Want to learn more about how to modernize business travel for your company? Check out other articles in our advice section or connect with the experts at worktrips.com. The future of business travel is within reach – now is the time to grab it!