Traveler tracker function on the worktrips.com platform — safety and effective management of business trips
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Whether it is a domestic or foreign delegation, each business trip is a separate story. Sometimes everything goes according to the travel plan, and other unexpected events occur. What to do when the business trip schedule is disrupted by unforeseen circumstances? The modern traveler tracker functionality, available on the worktrips.com platform, comes to the rescue, allowing you to safely manage business trips and monitor the location of employees. Want to know more about it? Be sure to read to the end!
In this guide, you will read about:
- Secure management of data on the location of employees on business trips
- Access control for employee travel information
- Scope of visible data for authorized administrators
- Protecting the privacy of traveling employees
- How does the traveler tracker work in practice?
- Real benefits of the traveler tracker function
Secure management of data on the location of employees on business trips
Monitoring the location of employees on business trips is not a matter of control, but above all their safety and efficient management of delegations. The traveler tracker function on the worktrips.com platform operates based on clear and transparent data management principles. Thanks to this, both domestic and foreign delegations can be carried out with the highest safety standards.
Access control for employee travel information
The worktrips.com system ensures that only authorized travel administrators have access to the location data of employees on business trips. These are the people responsible for the comprehensive management of business trips in the company. Permissions are assigned when creating a user account and can be modified at any time, which provides full control over access to information.
Scope of visible data for authorized administrators
The travel administrator on the worktrips.com platform has access to an interactive map, where he can check basic information about the traveling employee: personal data (name, surname, phone number, email), current stage of the business trip, and location. From this view, you can go directly to detailed information about the delegation and, if necessary, make the necessary changes to the travel plan or re-check the travel documents.
Protecting the privacy of traveling employees
The platform uses multi-level data protection: disk encryption, secured PostgreSQL databases, VPN access, regular security audits, and full GDPR compliance. The traveler tracker is used solely for security and optimization purposes. If an employee does not consent to location tracking, travel administrators only have access to a theoretical location based on the travel plan.
The worktrips.com platform has been designed with user privacy in mind. If an employee consents to location monitoring, the worktrips.com system:
- does not archive the history of employee movements,
- only retains the last recorded position of the traveler,
- updates data only when the user logs in,
- provides the most accurate data with active mobile internet and geolocation enabled on the device.
How does the traveler tracker work in practice?
Imagine a situation: Your team is on a business trip abroad for an important business meeting. Suddenly, one of the employees calls — his flight has been canceled, and he is stuck at the airport. Thanks to the traveler tracker function, you can see his location and take action. You check alternative flights and find the nearest hotel in case you need a place to stay overnight.
The traveler tracker function is also useful in crises. When a failure occurs in a foreign branch of your company, you can modify the business trip plan — change the date or shorten the stay, making changes using the worktrips.com system. In the event of theft of luggage or documents, as a travel administrator, you can locate the employee and provide them with the necessary information about the hotel where they will be staying, or, for example, where the nearest police station is located.
In addition to responding to unforeseen situations, the traveler tracker function effectively helps in the daily optimization of work. Take, for example, service and sales teams that are constantly on the move. When an urgent order comes up, as a travel administrator, you can see the current location of all employees on the map and assign the task to the closest person. This not only saves time but also reduces the cost of business trips — instead of sending a service technician from the other end of the city, the task is given to someone who is nearby. In this way, the company minimizes unnecessary business trips, and employees can plan their meetings and tasks more effectively during business trips.
Real benefits of the traveler tracker function
Employee location tracking technology is a breakthrough solution that simplifies business travel management. The worktrips.com system helps companies ensure safety and optimize processes related to business trips. The function works like a digital map showing whether an employee is in the right place according to the established travel plan.
Location monitoring is a standard element of the system, available to every authorized administrator without any quantitative limits. Are you ready for a new approach to organizing business trips, regardless of whether it is a domestic or international delegation? See how the worktrips.com platform can streamline your company’s operations. Schedule a free presentation of the worktrips.com system today. Our experts will answer all your questions.