Business trip settlement for employees
Less paperwork around business travel
Business trip module is part of the business travel management process on worktrips.com. It allows employees to submit a business trip request online, send it for approval, check its status, collect data and documents related to the trip, and settle the business trip once the journey is complete. After the request has been approved, the employee can continue the process on the same platform and proceed to travel booking. This means that the request, approval, booking, documents and business trip settlement are consecutive stages of one business travel process on worktrips.com.
Less time spent on business trip formalities
A business trip request can be prepared online without searching for templates, sending information by email or passing documents between several people. The data relating to the planned trip is automatically linked to the business trip managed on the worktrips.com platform, and the completed request can be sent directly for approval. This makes it easier to start the business trip process and efficiently complete the formalities before departure.
All business trip information at your fingertips
Na worktrips.com you can check the request status, business trip details and information needed at the subsequent stages of the process. There is no need to go back through previous messages, files or separate spreadsheets. Mobile access also makes it possible to check the details while travelling, without needing access to a computer.
Business travel booking as the next step
Once the request has been approved, the employee can proceed to the next step on worktrips.com – booking the business trip. The platform allows you to book, among other things, a flight, hotel, train ticket or rental car.
Documents always linked to the right business trip
Receipts, invoices and other documents related to incurred expenses can be assigned directly to the relevant business trip. This keeps all materials needed for later settlement organized and easily accessible.
Simpler business trip settlement after returning
After the business trip is complete, you can enter the per diem, mileage and other expenses in one place and add documents confirming the costs incurred. The settlement remains linked to the specific business trip, so there is no need to recreate the trip information.
What can you do in the business trip module?
Submit a business trip request
Enter information about the planned trip and send the request for approval.
Check the request status
See whether the request is awaiting a decision, has been approved or requires additional information.
Add documents
Assign receipts, invoices and other attachments to the relevant business trip.
Settle the per diem
Enter the information required to calculate the business trip per diem.
Settle mileage expenses
Enter information about travel by car.
Settle other expenses
Add other costs incurred during the business trip and include them in the settlement.
You can also book your business trip on worktrips.com
Once approved, you can proceed with one click to book a hotel, flight, train or rental car.
Frequently asked questions
A business trip request can be completed online directly on the worktrips.com platform. Enter the information about the planned trip and then send the request for approval. You can also save it as a draft and return to it later.
Yes. When submitting the request, you can also indicate that you need an advance payment for business trip expenses.
Yes. After submitting the request, the traveller can see its current status. This makes it possible to check whether the request has been approved. If it has, the employee can also proceed to book the business trip on worktrips.com.
Yes. During settlement, you can add receipts, invoices and other documents related to the expenses incurred. The documents are linked to the specific business trip settlement.
After the trip, you can enter the information required for settlement, including the per diem, mileage and other expenses, and add documents confirming the costs. The completed settlement can then be sent for approval.
Yes. If a private car is used during the business trip, the employee can enter the number of kilometres travelled and include mileage expenses in the settlement.
Yes. In the settlement, you can enter the exact start and end times of the business trip as well as information about meals provided during the trip. This data is used to calculate the per diem.
