Business trip settlements
Business trip module on worktrips.com: From request to settlement
The business trip module is part of the business travel process on worktrips.com. It allows employees to submit a business trip request and have it approved, stores data and documents related to a specific trip, and after the trip enables the business trip to be settled – including per diem, mileage and additional expenses. Once the request has been approved, the employee can move on to the next stage on the same platform – travel booking. This means that the request, approval, booking, documents and business trip settlement are all part of one process on worktrips.com.
One business trip, one streamlined process
Business trip management involves the employee, approver, administration, finance and accounting teams. When each stage takes place in a different system, information about a single trip has to be transferred between forms, emails and files. On worktrips.com, the process starts with a business trip request, continues through approval and travel booking, and ends with trip settlement and preparation of data for further processing. The business trip module handles the formal part of this process – the request, approval, documents and settlement. Travel booking is the next stage carried out on the same platform.
What is it for?
It streamlines the formal business trip process, from request and approval to expense settlement.
Who can use it?
Employees, managers, finance teams and accounting departments.
What can be settled?
Per diem, mileage and other expenses related to the business trip.
Tailored to your company
The process can reflect your company’s financial rules and approval workflows.
How does the business trip module on worktrips.com work?
Request
Purpose of travel, dates,
destination and advance payment.
Approval
The request is sent to
the appropriate approver.
Booking
Hotel, flight, train
or car.
Settlement
Per diem, mileage,
expenses and documents.
Travel request
The request contains information about the planned trip, including its purpose, destination and dates. At this stage, the employee can also request an advance payment for business trip expenses. The completed request can be submitted for approval immediately or saved as a draft and completed later.
Business trip approval
Once submitted, the request is sent to the person responsible for approving it, according to the company’s established approval workflow. Once a decision has been made, the request status is visible on worktrips.com.
Business travel booking
Once approved, the employee can move on to the next stage – booking the business trip on worktrips.com. The platform can be used to book a flight, hotel, train ticket or rent a car.
Business trip settlement
After the trip, the employee enters the information required to settle the business trip: per diem, mileage, additional expenses and documents confirming the costs incurred. Hotel and transport are handled earlier during the booking process on worktrips.com, so these services do not need to be entered manually again in the settlement. Once the information has been completed, the settlement can be forwarded for further processing within the company.
What are the benefits of managing business trips on worktrips.com?
One process from request to settlement
Business trip settlement as part of the entire process
Documents in one place
Reporting tailored to the company’s needs
Data ready for further processing
Greater process transparency
Less manual work
A process aligned with your business travel policy
The business trip module from two perspectives
For the company
Process automation, less manual work, organized documents and the data needed to monitor and settle business trips.
For the employee
Less paperwork related to the request, documents and expense settlement after the trip.
Frequently asked questions
The business trip module is part of the business travel process on worktrips.com. It handles the formalities associated with business trips: creating and approving requests, collecting documents and later settling trip expenses. Once approved, the employee can continue the process on the same platform and book the trip.
The process begins with submitting an online business trip request and sending it for approval. Once approved, the employee can book the trip on the worktrips.com platform. After returning, the employee enters the per diem, mileage, other expenses and trip-related documents, and then submits the settlement for further processing.
The settlement may include per diem, mileage and other expenses incurred during the business trip, together with documents confirming the costs. In the business trip request, the employee provides information about the planned trip and can request an advance payment for additional expenses. Once approved, the traveler books the hotel, transport or rental car directly on worktrips.com, so these services do not need to be entered in the settlement.
After approval, the request retains its status within the business trip process. In the next stage, the traveling employee can proceed to the booking module available on worktrips.com and book the business trip.
Yes. Documents confirming expenses can be assigned to the relevant business trip and expense.
Yes. Data from settled business trips can be used for further financial and accounting processing. The worktrips.com platform can generate advanced reports tailored to the company’s needs, helping analyze business travel costs and prepare data for further processing, including integration with ERP systems.
Yes. If the business trip is made using a private or rental car, the settlement can include the number of kilometers traveled and the rules applied by the organization.
Yes. The module supports both domestic and international business trips. The settlement method can reflect different rules depending on the type of travel and the policy in force within the organization.
Yes. Once the business trip has been approved, the employee can proceed to travel planning on worktrips.com and book a hotel, flight, train or rental car.
