Corporate travel management. Traditional vs. Online

The world is constantly rushing forward, and the prevailing business realities and employee expectations are changing. Flexibility and modern tools supporting work have become the standard. This also applies to an area such as business travel. Travel management companies realize that planning a trip for a team is completely different from what it was a few years ago. Employees on business trips want to have a greater influence on their trips and value freedom, especially when they can do something themselves, more easily and faster.

For experienced managers, the quality of business trips is crucial, which is primarily influenced by an effective travel planning process and comfortable conditions for calm preparation for important business meetings. Digitalization of travel processes is a natural evolution, replacing the traditional approach and redefining business travel management. Its undeniable advantage is the significant facilitation of organizing business trips.

In this guide, you will read about:

1. Traditional travel management – a landscape with flaws
2. Process automation — a new dimension of business travel management
3. Making business trips easier — how to choose the right tool?
4. Sustainable online business travel
5. Summary — less is more, or simple business travel organization

Traditional travel management – a landscape with flaws

For years, business travel has been based on dedicated employees, assistants, or cooperation with service providers. Although a traditional business travel agency works solidly, using such services often means higher travel costs and much less flexibility. It does not keep up with the constantly changing dynamics of business. Multiple phone and email contacts and long waits for offers, which often become outdated before they reach the decision-maker, are common. All this consumes valuable time and energy.

Moreover, companies managing travel traditionally are not always able to meet the individual needs of traveling employees. Basic business travel management is inscribed in a rigid framework that does not support personalization and is characterized by a lack of the ability to react quickly to changes (especially outside standard working hours). Quite frequent “pains” of this model exclude real facilitation of business travel. Managing business travel by a business travel agency is often simply ineffective and frustrating for employees. Manual travel management processes are also burdensome for financial departments, for which the most important thing is to control the business travel budget. Fortunately, the travel management industry has changed significantly in recent times.

Process automation — a new dimension of business travel management

In the face of the challenges posed by traditional methods, digital business travel management is a natural answer. The modern business travel platform worktrips.com was created to completely change the current business travel processes. By intelligently automating key stages of business trip planning and collaborating with various service providers, the worktrips.com system has redefined the rules of travel management, thus improving business travel.

What are the benefits for companies from using the worktrips.com platform?

1. Speed and convenience - the process of managing and planning business trips, supported by intelligent algorithms, is intuitive like never before. Access to over 2.2 million hotels, 900 airlines, trains, buses, and other means of transport in one place 24/7/365, allows you to make a reservation in a few minutes at any time. Additionally, thanks to the worktrips.com system, travel policy is no longer a problem — it is taken into account from the very beginning.
2. Save time and money - automating travel management reduces the time spent on formalities. The worktrips.com travel management tool offers access to corporate rates. Transparent travel data analyses open up new possibilities for travel cost optimization, which is an invaluable value, especially for finance departments, for which detailed expense reporting is the foundation of budget control.
3. Compliance and continuous monitoring - an efficient and useful online business travel system automatically ensures compliance with reservations. The point of reference is the travel policy. Budget limits, preferred suppliers, and approval of business trips by the administrator — all these functionalities are available in one tool (the platform is equipped with a travel management module). In addition, the transparency of travel costs and monitoring of expenses is at your fingertips. Thanks to this, it is possible to ensure travel management by all company rules, regardless of the industry.
4. Increased employee satisfaction - independent booking of business trips within company rules, with the ability to choose your preferred flight or hotel, significantly affects employee satisfaction. They feel more appreciated by the organization they work for, which undoubtedly translates into the overall effectiveness of business trips.
5. Simplified settlement of business trips - no more collecting paper invoices. The modern business travel platform worktrips.com enables the settlement of business trips (including settlement of travel costs) in an automated manner, generating one collective invoice and detailed travel cost reports.

The worktrips.com platform was created in response to the real needs of companies and employees and based on an approach aimed at maximum simplification: fewer calls, fewer documents, and fewer unnecessary steps. This is a real simplification of business travel.

Making business trips easier — how to choose the right tool?

What key features define digital business travel management using the worktrips.com platform?

• Access to offers - the worktrips.com system offers a wide selection of flights, hotels, and other services. This makes travel management processes smooth and trouble-free.
• 24/7 support - professional service for business trips by an experienced agent is a guarantee that the effectiveness of business trips remains at the highest level, regardless of the time of day and place in the world.
• Intuitiveness - worktrips.com business travel system is simple and user-friendly. To fully control the management of business trips, all you need is a phone, tablet, or laptop.
• Functionality - full automation of travel management, flexible approval of business trips, travel expense reports, and expense analysis. Of importance is the integration of systems, business travel policy, and the lack of necessity to finance business trips from the employee’s private funds.
• Business fit - Travel management tools such as the worktrips.com platform are a solution focused on the needs of the B2B customer. It ensures the highest quality of business travel, regardless of the business travel plans.

A properly selected business travel platform, such as worktrips.com, is an investment that quickly pays off, bringing multidimensional improvements to business travel. An advanced travel management module makes business travel management fast and hassle-free. It should be emphasized that this is one of the main components that influences effective business travel management.

Sustainable online business travel

The trend is clear: business travel management is heading in a direction where the most important role will be played by the digitalization of travel processes and care for the environment. Automated workflows and intelligent algorithms make travel organization easier and more friendly to the natural environment. Comprehensive travel management processes on the worktrips.com platform include comparing the carbon footprint emitted by different means of transport. Access to information on emissions at the stage of selecting offers allows employees to travel more consciously. The carbon footprint report generated for the company shows which elements of the business travel policy are worth optimizing to most effectively reduce CO₂ emissions. This is especially important when the number of business trips in a given company is high and the organization wants to acquire conscious business partners.

Summary — less is more, or simple business travel organization 

Comparing traditional methods with modern online solutions, the choice seems obvious. Digital business travel management offers speed, convenience, cost control, and increased employee satisfaction. Travel policy optimization is difficult to include in the manual travel planning process. It is completely different in the case of the worktrips.com platform — it is included automatically. The worktrips.com system is a well-thought-out tool that was created to simplify business travel processes, taking into account all the guidelines and rules included in the travel policy. Thanks to this, you can focus on what is most important. You will fully realize your business development goals. Less formalities, fewer steps, less stress - this is the basic business travel management for the 21st century.

The travel management industry is evolving – the worktrips.com platform can accompany you in these changes. The heart of the system is the best travel management service you can imagine. Investing in a modern tool is a step that will undoubtedly increase the efficiency of business trips and positively affect the efficiency of the entire organization. Business travel plans will be fully implemented, and your team will gain time for solid preparation for business meetings. Thanks to worktrips.com, the management process, together with logistics, will function flawlessly. The quality of business trips will be maintained at the highest level, regardless of the monthly number of business trips in your company. Arrange a free presentation of the system and see for yourself!

 
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