Business trips from A to Z in one simple flow
In this guide, you will read about:
- The A to Z process: Your new standard of travel
- The employee plans his/her trip in the tool
- Automatic travel policy compliance check
- Immediate acceptance of the delegation
- 24/7/364 travel agent support
- Cost centralization
- Real-time reports
- Will this tool work for your company?
- Business trips don't have to be a problem
Business travel itself isn't really a challenge. The real problem companies face every day is what's happening around them: tons of emails, protracted approvals, information chaos in Excel spreadsheets, and manual expense accounting. In the age of digitalization, companies need an intelligent system that streamlines the entire end-to-end process. Instead of "pushing" documents between departments with WorkTrips, we offer an online solution that automates the entire process. This frees you up to focus on other tasks that deliver real business value.
The A to Z process: Your new standard of travel
At WorkTrips, we offer a single, intuitive tool, eliminating complicated procedures. Forget about chaos. The process is linear and logical. This is what the employee and manager journey looks like – from the need for a business trip to the final report.
The employee plans his/her trip in the tool
Instead of writing emails, the employee selects a flight and hotel from a list of available options. During the selection stage, travelers can verify whether the chosen flight complies with their travel policy. No worries about exceeding the budget. This is the only time they need to spend a moment on "formalities."
Automatic travel policy compliance check
The system checks in a split second whether the trip fits within the budget and company policies. No more manually reviewing company policies.
Immediate acceptance of the delegation
If everything complies with the rules, approval occurs automatically. In unusual situations, the manager receives a notification and can approve the trip with a single click.
24/7/364 travel agent support
If a problem arises (e.g., a canceled flight), travelers aren't left alone. The WorkTrips support team is available 24/7/365 to resolve the issue.
Cost centralization
All invoices and expenses flow into one system. Employees don't have to deal with piles of paperwork, and accounting has everything at their fingertips.
Real-time reports
The business trip process closes automatically. Decision-makers see full reports without waiting for the end of the month.
Implementing the worktrips.com tool into your company is a real change in your work culture:
- No emails – travel formalities are handled within the platform.
- No Excel – data is digital, accurate, and always up to date.
- No manual “binding” of data – the system does it for you.
The tool's implementation process is efficient. After thoroughly understanding your needs, our specialists tailor the platform configuration to your company's specific needs, and we implement everything efficiently and without unnecessary complications. Scalability is an additional benefit. Your company grows, new employees are hired, and travel-related processes remain as simple as ever. It's worth noting that organizing a business trip with our support also includes ESG considerations. On the worktrips.com platform, employees can compare the carbon footprint of available transportation options at the travel planning stage. The WorkTrips team can prepare an ESG report for your company and, thanks to our partnership with the myClimate Foundation, enable carbon offsetting through specific environmental projects. This is one way to approach business sustainably.
Will this tool work for your company?
The worktrips.com platform is the perfect choice for organizations ready to streamline their processes and turn opinions into hard data. Your daily work will eliminate:
- Manual checking of compliance with company policy.
- Monitoring deadlines and payment of invoices.
- Information chaos.
Our customer statistics speak for themselves:
- Most journeys take place without the need for manual approval.
- Limiting the number of emails between the administration departments and travelers.
- Shorter settlement times and elimination of the risk of human error.
For the employee, it's simplicity and convenience. For the manager, it provides control, and for the company, it saves real money and time.
Business trips don't have to be a problem
If you feel like your current business trips are generating too much paperwork, it's time for a change. WorkTrips will simplify your travels and allow you to focus on what's truly important. Contact us today and see how our tool can optimize your business.
