Organizing an integration trip. WorkTrips guide for companies
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At WorkTrips, we believe in a simple principle that a well-coordinated and properly motivated team works much more effectively. That is why an unforgettable integration trip is one of the proven methods that work. A joint trip of employees can build great relationships and have a positive impact on motivation. Organization of corporate events may seem like a logistically complicated task, but we are here to help you. We offer company trips that are well-organized. With us, you will create integration trips tailored to your needs, where the event scenario will be unique and long remembered by the company’s employees.
In this guide, you will read about:
- Unique corporate integration trips as a strategic investment
- How to organize an unforgettable integration trip step by step?
- Define the purpose of the company trip
- Set a budget for your company’s integration trip
- Book the right date for your corporate event
- Choose a location for your integration trip
- Details of the integration trip — plan the attractions and program
- Organization of a corporate trip — logistics
- Organizing a corporate event – do it with WorkTrips!
- Professional travel organization — an investment that pays off
Unique corporate integration trips as a strategic investment
A change of scenery and a less formal atmosphere can work wonders. An integration trip full of attractions is more than just a break from work. It is an important element of building an organizational culture. Regardless of the size of the company, thanks to integration trips, communication between individual departments improves, and the team becomes more productive and open to new challenges. Integration trips help build solid bridges between people and strengthen loyalty to the company. Even a one-day joint trip of employees is an investment that quickly pays off in the form of greater commitment and better results. That is why well-thought-out integration trips for employees are so important, as they constitute an added value for every organization.
How to organize an unforgettable integration trip step by step?
The originators of the integration trip must ensure that the organization of corporate events goes smoothly and brings the expected results. The entire organization of the integration trip requires attention and a good plan. Planning the integration trip itself is a multi-stage process that requires complex coordination. There are fundamental principles that make all corporate trips simply better organized and more effective. What are they? We wrote about this below.
Define the purpose of the company trip
The most successful integration trips start with setting the right goal. The people who come up with the idea for the integration trip should consider, What exactly do they want to achieve through a corporate integration trip? Improve cooperation between departments? Strengthen employee identification with the company? Reward the team for the results achieved? A clear goal of the corporate trip is a kind of “signpost” that will show the direction of further actions.
Usually, integration trips are aimed at improving and tightening the relationships between team members. The integration function allows employees of companies to get to know each other better and exchange experiences. The educational function may also be important. Sometimes the use of integration trips can be completely different, for example, supporting adaptation to changes (change support function). If the priority is the motivational function, then integration trips as a remedy play a key role in counteracting the decrease in employee motivation. In addition, it is worth taking a closer look at previous integration trips in order to determine the appropriate ROI based on them.
Set a budget for your company’s integration trip
The purpose of a company trip is not everything. The budget for a company integration trip is an equally important element of planning. Precisely defined financial resources allocated for a company integration trip allow you to assess real possibilities, from the standard of accommodation to the various attractions of integration trips. Our experts will help you match the offer of a company event to the established budget, while optimizing costs. In addition, WorkTrips specialists will make settling the integration trip after return also simple. We pay attention to the financial aspect because we know how important an effective financial function of each project, including integration trips, is.
Book the right date for your corporate event
The date is an extremely important element of logistics. It is worth starting to plan an integration trip well in advance. It is worth working with a large time buffer, especially with larger teams. Choosing the right date well in advance will allow employees to include the company event in their plans. It may be a good idea to conduct a short survey in which participants will be able to indicate a preferred date, while also examining interest in the integration trip.
Choose a location for your integration trip
Date set? Time to choose a place for your integration trip. Mountains for activities, a lake for relaxation, or maybe a city offering conference and cultural facilities? To “design” an unforgettable integration trip, you need to consider several factors:
- weather conditions on a given date,
- logistics of travel for participants,
- formal requirements (e.g., visas for foreign travel),
- infrastructure (availability of rooms, facility standard).
Remember that the location of the integration trip determines the entire nature of the event and may affect the possibility of implementing the intended event program.
Details of the integration trip — plan the attractions and program
The travel program should be carefully tailored to the defined goal and character of the team. Remember that a team-building trip full of attractions is not just about work or training. The key is the balance between substantive, integration, and relaxation elements. Maybe a traditional team-building trip or more frequent motivational trips will be the best option for your company? So what can you choose?
- Team building - integration games or workshops (e.g., communication, creativity, stress management). This is a great way to actively integrate.
- Themed integration events (entertainment function) - an evening in the style of the 80s or 90s, a business gala, a casual meeting at a barbecue? Themed integration events and the organization of company trips with a main theme relax the atmosphere and facilitate the establishment of relationships.
- Field activities - off-road, kayaking, survival workshops — are excellent for building trust and cooperation in action. You can organize thematic integration trips, e.g., along the trail of local monuments or culinary.
- Extreme or scenic attractions - balloon flight, rope park, boat cruise — to provide unforgettable emotions and shared memories.
Integration games should engage all participants in a company trip. It is important that the attractions of a company trip are diverse, so that everyone can find something suitable for themselves. After all, the goal is an unforgettable company event!
Organization of a corporate trip — logistics
Booking group flights or train tickets, finding a suitable hotel that meets the standards, coordinating transfers — for many people responsible for the organization, this is a logistical nightmare. At WorkTrips, we will guide you through this process step by step, taking this burden off your shoulders. On our platform, you can use predefined events - this is a particularly useful option if your team is scattered throughout Poland. Thanks to this functionality, trip participants can independently book convenient transport for themselves, adhering to the established travel policy. Thanks to this, integration trips will be fully tailored to the needs and expectations of employees.
Organizing a corporate event – do it with WorkTrips!
Planning an integration trip doesn’t have to be a time-consuming and stressful task. At WorkTrips, we combine modern company trips, proven technological solutions, and extensive experience in organizing business trips. Thanks to this, organizing an integration trip with our experts will be hassle-free for you. Additionally, even settling the integration trip won’t be a problem — you will receive one collective invoice for all services. What else can you gain?
- Fewer formalities and fewer steps - support of a dedicated guardian will save you time. We will prepare specific and safe integration trips for you. You will receive interesting trip proposals, where the scenario of the corporate event will be adjusted to the chosen goals and budget. You will be able to analyze different trip proposals and choose the best option, so that the noticeable benefits of integration trips are as large as possible for you.
- Saving time and money - access to attractive rates, transparent budget management, and cost optimization to make the joint employee trip as successful as possible and meet your expectations.
- Expert support at every stage - our experienced MICE project managers and travel agents are at your disposal. You can be sure that the tailored offer of integration trips will reflect your needs.
- Flexibility and individual approach - we adjust the travel program and all logistics to make the company integration as good as possible. We will take into account your business goals. We know that each specific integration trip is different and requires a dedicated approach.
Professional travel organization — an investment that pays off
Investing in exceptional integration trips is a strategic decision. The tangible benefits of integration trips are visible immediately, and what’s more, they work for a long time. That is why exceptional integration trips are worth organizing regularly to maintain the effects.
Do you dream of a comprehensive organization of trips and an unforgettable corporate event effortlessly? At WorkTrips, we ensure that all company trips will be exceptional, and the details of the integration trip will be tailored to your company. Thanks to integration trips carried out with our specialists, team integration becomes more effective. We organize several hundred integration trips a year, which makes our offer of integration trips extremely rich and always tailored. Entrust the organization to experts and focus on your goals, remembering that modern company trips are always good investments that pay off with interest.