Local transport on a business trip – Uber or car rental?

Planning a business trip? No more additional travel invoices! The WorkTrips team of specialists will comprehensively plan the trip and help you choose the best local transport options - from Uber to car rental. Thanks to this, managing business trips becomes easier. You save time and eliminate the problems associated with planning business trips, and the settlement of domestic and foreign business trips becomes much easier! Check what possibilities each option gives you!

 

Uber on business trips - advantages and benefits for business

Local transport is an extremely important element of every business trip. The flight or train ride itself is just the beginning - on-site employees need to move efficiently between meetings. Uber is often a more cost-effective alternative to traditional taxis and offers wide availability in over 900 cities around the world. The app also has many other advantages, in terms of safety and convenience, including:

 - detailed verification of drivers and vehicles,

 - real-time route monitoring,

 - a rating system that guarantees high-quality services,

 - availability of different vehicle classes (Uber X, Uber Black),

 - multilingual application support.

 

Car rental on a business trip - when is it worth choosing this option?

In some situations, renting a car may be more practical. Here are the main advantages of this solution:

 - freedom of movement without having to wait for transport,

 - the ability to visit several locations in a short time,

 - convenience when traveling outside city centers,

 - profitability for longer stays,

 - perfect for teams traveling together.

WorkTrips specialists can handle the entire car rental process, from booking to pick-up. This is an additional option for companies that want to save their employees' time and ensure that all formalities are completed professionally.

 

Flexible Uber rides - the optimal solution for business guests

WorkTrips specialists also offer additional individual solutions in the form of flexible Uber trips, which are perfect for organizing transport for:

 - business guests,

 - foreign delegations,

 - people visiting the company,

 - participants in conferences and corporate events.

Employees and company invitees can use their Uber account in two ways:

 - private - standard settlement via the Uber application,

 - business - the trip is cashless, and the employee's card linked to private trips will not be charged for the business trip, and WorkTrips cover all costs.

 

An additional feature is the ability for an authorized administrator to make reservations for guests, even if they don't use the Uber app. How does it work? Here's a simple, step-by-step process:

 - the administrator can order a flexible ride for a selected person,

 - the guest receives an SMS with a link to the trip valid on a given day,

 - the ride can be activated at any time - a great solution in case of flight or train delays,

 - after activating the link, the application orders a ride, the driver knows the destination in advance, and the guest does not pay for the ride either in cash or by card - payment is guaranteed by WorkTrips,

 - ability to choose the language in which the driver communicates,

 - the administrator receives a notification about the start of the trip,

 - all trips are automatically included in a collective invoice.

WorkTrips’ team of specialists can also generate a list of Uber vouchers, which further streamlines the organization of transportation for a larger number of guests. This solution eliminates the need to bill for individual trips and saves time for both guests and administration departments.

 

Supporting ESG goals in corporate travel policy

Both Uber and car rental companies offer access to hybrid and electric vehicles. This option allows companies to meet environmental goals while providing employees with comfortable transportation. The ability to choose sustainable means of transportation is a tangible support for organizations implementing ESG policies.

 

How to choose the best local transport for a business trip?

When choosing the best local transport option, consider:

 - length of stay in a given location,

 - number of scheduled meetings,

 - distances between destinations,

 - parking availability,

 - local transport budget.

Our WorkTrips advisors will help you analyze these aspects and recommend the best solution for your team.

 

Effective management of local transport for business trips

Discover how our solutions will help solve the problem of effective organization of business trips in your company. Schedule a free presentation of the worktrips.com system, during which our experts will show all functionalities and answer every question. Start a new chapter in local transport management during delegations!