Train tickets for companies: When is it really worth it to travel by train?

Corporate train tickets are a popular choice, especially for domestic business trips. Not only for environmental reasons (lower carbon footprint), but also for organizational and logistical reasons. For intercity travel, rail is faster, better connected, and more convenient than other modes of transport. Today, we'll explore when this choice is worthwhile and how to book online efficiently with a single tool.

Rail - a choice for short-distance routes

Train stations are usually better connected than airports. They are located in city centers, significantly reducing travel time to business meetings or hotels. Taking the train often means fewer transfers and lower travel expenses.

“More and more companies are defining short-haul routes in their business travel policies, where the recommended mode of transport is rail."

- says Paweł Tomczyk, Business Development Manager at WorkTrips.

We wrote about what a travel policy for companies using online booking tools should include in this Guide.

Train tickets for companies and ESG goals

In the context of growing reporting requirements and ESG strategies, corporate rail passes are becoming a viable way to support the implementation of sustainable development goals. Thanks to the worktrips.com platform, traveling employees can:

A practical example? Choosing the Warsaw-Berlin rail route reduces CO₂ emissions while also allowing for work or relaxation during the journey. Travelers can enjoy comfortable travel amenities, including Wi-Fi, power outlets, and tables, which positively impact productivity and allow them to prepare for business meetings with clients.

One platform = full control = one invoice

When planning a business trip via the worktrips.com platform, a company can combine:

• Train tickets
• Plane tickets
• Hotel reservations
• Car rental

A car is ideal when the final leg of the route is inaccessible by rail. Even if a domestic or international delegation combines multiple modes of transport (multi-transport) and several overnight stays, the company receives a single consolidated invoice. This greatly simplifies matters for financial and administrative departments and guarantees full-cost transparency.

On the worktrips.com platform, each traveling employee receives a unique, defined account through which they can independently book their business trips, considering individual preferences. The system immediately informs the employee whether the selected transportation and accommodations fit within the company's budget limits. Those managing the company's business travel process can approve requests with a single click or use the automatic approval option. They also have access to travel details and the ability to generate advanced reports, allowing them to select specific data.

Group services and attractive rates

WorkTrips corporate train tickets are also available for group travel, such as trade shows, conferences, events, study trips, and team meetings. For group bookings, experienced specialists take care of:

Carbon footprint reporting and offsetting

The WorkTrips team also supports companies with carbon reporting and offsetting. This is possible thanks to our partnership with the myClimate Foundation. Companies can receive:

• Detailed reports
• Information on approximate CO₂ emissions and offset costs
• The ability to enable compensation individually or systemically
• Certificate confirming compensation

When do corporate train tickets really pay off?

Train tickets for companies are especially useful when:

• It is the total travel time that counts, not just the journey itself
• Employee comfort and productivity are important
• The company wants to reduce CO₂ emissions and pursue ESG goals
• Simple administration and one invoice are key
• A group trip is booked
• Trips include domestic and European routes

The worktrips.com tool gives companies access to a wide range of flights, trains, and over 2.8 million hotels in one place. Experienced agents oversee the entire process 24/7/365, providing assistance and support to traveling employees in the event of unexpected events. Try our solution for free and see how efficient, sustainable, and convenient domestic and international business travel can be. Our experts will speak with you and tailor the configuration and features of our tool to your individual needs.