The secret to safe business trips. Find out which photos are worth taking during a business trip by plane!

If you travel frequently for business and every trip is well-organized, unexpected situations beyond your control can still arise. These include delayed or canceled flights, damaged or lost luggage, and even lost luggage. If you want to quickly and effectively obtain compensation or reimbursement from your airline, it's worth taking photos. Curious about which stages of your trip are best served by using your phone's camera? Read on!

Take a photo of the contents of your luggage while packing

Taking photos of your luggage's contents will help you secure compensation in the event of loss or damage. Make sure all the most important items in your business travel suitcase are visible in the photo. If you must pack valuable items, such as electronics, in your checked luggage, take a photograph of each item separately. Take pictures before and after wrapping in protective material to ensure that the items were properly secured during transport and that the damage didn't occur beforehand.

Our tip: When traveling for business, try to pack valuables in your carry-on luggage. The Montreal Convention allows you to claim compensation, but photographic evidence and receipts are essential to substantiate your claim. Remember, there's a maximum compensation limit, so if you're carrying something truly expensive, consider purchasing special travel insurance.

Take photos of your luggage from all sides before check-in

Before checking in, take photos of your luggage from different angles. If anything goes wrong, you'll have clear proof that the damage occurred during the flight, which will facilitate any potential claims. If your suitcase arrives damaged upon arrival at your business destination, also take photos of the defect immediately. Then contact the airline's customer service.

Our tip: Additionally, take a photo of your luggage tag. The information on it is essential when submitting a compensation claim to the airline.

Take a photo of your boarding pass

A boarding pass is the foundation of any compensation claim for a flight delay or cancellation. To avoid stress, even if you have an electronic or paper boarding pass, take a photo of it and save it to your phone.

Our tip: Make sure the photo is not blurry and all letters and numbers are visible.

Ask another traveler to take a photo of you at the gate

If you're stuck at the airport due to a delay or denied boarding (overbooking), you'll need to prove you were there on time. Take a quick photo at the gate. This will document the situation and entitle you to compensation.

Our tip: Enable the date and time display in your photo, or objectively include the airport clock. This will eliminate any doubts about the exact time the photo was taken.

Take photos of your food and drink receipts

Imagine a situation where the clock on the departures board reads "Delayed." If you're on a business trip, this is certainly not a comfortable situation for you, and you could lose an important client. Furthermore, waiting at the airport takes hours, and you need something to eat. Take photos of your receipts! In such a situation, if the delay was caused by the airline, you're also entitled to a refund.

Our tip: Make sure your receipt photo shows the amount, date, and time of purchase. This will help you get compensation.

Take photos of receipts for additional accommodation and transportation costs

If a flight delay or cancellation forced you to pay for a hotel, taxi, or unplanned transportation (e.g., to make it to an important business meeting), document all receipts with photos. If the airline is responsible for the disruption, you may be able to claim compensation.

Our tip: If, due to a delay, you need to buy additional items, such as hygiene products, or you miss out on paid entry tickets to various places, such as trade fairs, take photos of your receipts as well.

Document your waiting time on the plane before departure or after arrival

Imagine you're in the cabin of an airplane and your flight is delayed, or you're unable to disembark after landing. In such a situation, use your phone. Document the time you were actually stuck and unable to take other actions. If you arrive at your business trip destination late, also record the time of arrival. This could determine the amount of compensation you may receive.

Photos will help you obtain compensation

At WorkTrips, we believe business travel should be simple and stress-free. Make sure you're prepared for unexpected events, like flight delays or issues with checked baggage. In these moments, photos are your best ally and will help you secure compensation.