Going on a business trip abroad? Register your business trip in the Odyseusz system
In this guide, you will read about:
If international business trips are a daily part of your routine, in addition to efficient organization, including booking tickets, accommodation, airport-hotel transfers, insurance, and visas, it's worth registering with the Odyseusz system provided by the Ministry of Foreign Affairs (MFA). Registration is free and voluntary, taking only a few moments. Taking this step will increase your personal security abroad, especially if you're traveling to distant destinations.
What exactly is the Odysseus system?
The Odyseusz system is a portal of the Ministry of Foreign Affairs that allows you to report foreign trips. This can be done regardless of the purpose of the trip, whether it is for business, education, leisure, or family. This allows you to report various unforeseen emergencies, such as:
- natural disasters (flood, earthquake, fire, etc.),
- armed conflicts,
- terrorist attacks,
- other sudden random events,
Foreign Office:
- will contact you,
- will provide you with official recommendations,
- will offer diplomatic and consular assistance.
After registering in the Odyseusz system, you will receive email notifications about specific threats in the country you will be traveling to for business. Recently, during the escalation of the conflict in Israel, the Ministry of Foreign Affairs appealed to Polish citizens residing in the region to register in the Odyseusz system. This enabled the rapid transmission of up-to-date announcements and information, including information about evacuation flights.
How to report a business trip to Odysseus?
From both the company's and the traveler's perspective, registering for the Odyseusz system is an important formality that shouldn't be skipped. You can do this in two ways, depending on how often you travel abroad.
| Registration option in the Odyseusz system | What type of travelers is this option best for? | What are the benefits? |
| Trip report | It works well for people who travel occasionally or for a short period of time, e.g., a few days. | Registration is quick; you don't need to create an account. Data is archived 14 days after your return. |
| Creating a profile | Recommended option for people who travel frequently or travel for longer than 6 months. | You'll gain easy access to updating your data and reporting future business trips more quickly. This way, you avoid having to enter the same information every time you travel. |
Odyseusz registration process is truly intuitive. Just follow a few simple steps:
- Visit the official website of the Odysseus system.
- Choose the option that suits you best, depending on how you travel: simple registration or creating an account (profile).
- Complete the required fields, such as your personal details, contact details of a person in Poland (e.g., a selected family member), and information about your planned trip (dates, destination country, addresses of your stay).
Safe business trip
Registering with the Odyseusz system complements your personal security. This is especially important if you're traveling long distances to countries in Asia, Africa, or America. This allows you to travel stress-free and focus on achieving your business goals. The worktrips.com platform will handle the complex logistics of your business trip. With our tool, you can not only plan your business trip (flights, trains, car rentals, and hotels) but also easily settle your expenses. Using worktrips.com, you'll also gain support from experienced travel agents who are available 24/7/365.
