Managing business travel is a real challenge, especially for companies that regularly send employees on business trips abroad. Travel managers strive to minimize the time it takes to plan a business trip, while finance departments seek savings, primarily by looking at flight prices but also ensuring the entire trip aligns with other company travel policies. On the other hand, organizations are increasingly emphasizing providing traveling employees with a convenient, comfortable, and flexible journey to maintain their productivity and high levels of satisfaction. So, how can we effectively find the golden mean and balance these needs? The answer lies in technology that simplifies the entire process and optimizes business travel costs.

Flight prices and the real needs of mobile business

Business travel significantly hinders flexibility. It's not the best financial solution and takes long hours. The traditional approach to booking tickets not only results in limited availability, but also often additional fees and the need to choose between low price and convenience. Using publicly available flight search engines often leads to problems and additional costs that are not visible at first glance and which complicate the management of business trips.

Your company needs a solution that understands business dynamics and allows you to manage not only attractive flight prices but also every other aspect of business travel. The worktrips.com online business travel management platform allows you to plan business trips and respond effectively when a flight is canceled or a meeting with a key client is rescheduled. With the worktrips.com tool, you gain access to a wide range of options – choose your destination, book tickets, hotels, and car rentals, and you're ready to go!

The flexibility your business needs

The business world is highly unpredictable. Plans can change at the last minute, so maintaining flexibility when booking is crucial. The worktrips.com tool displays change and cancellation policies, allowing you to choose fares that offer flexibility without incurring significant costs. Employees can make changes to their trips while maintaining the ability to secure prices, all while respecting the company's travel policy.

Business flight delayed – what to do?

Imagine this: an employee is at the airport, their flight has been canceled or delayed. If they wait another hour or two at the airport, they could miss a crucial, crucial client meeting. WorkTrips specialists can handle the booking modification and find an alternative flight. Customer Service is available 24/7/365 – you can contact them via live chat on the worktrips.com platform, by email, or by phone. Travel agents will take over the matter and present ready-made solutions for your approval. This relieves the burden on the traveling employee and the person responsible for the company's travel arrangements. This means your team members won't have to call the airline hotline or search for alternative flights on their own.

Ticket change – how to proceed?

Now, imagine a situation where a client meeting has been postponed until the next day. The return flight needs to be rebooked. Thanks to the worktrips.com platform, an employee (or their supervisor) can change their return date in just a few clicks on the worktrips.com system, immediately seeing the prices and whether the selected flight complies with company policy. At the booking stage, the system clearly shows which fares are flexible and what the applicable change and cancellation policies are. This comprehensive tool will ensure stress-free travel and effortlessly tailor your flight to the individual needs of your company and employees.

Simple online business trip organization

Forget about having dozens of tabs open in your browser and comparing offers. The modern worktrips.com tool acts as an intelligent travel organizer, guiding you through the entire process step by step, ensuring complete control and transparency. It's also an ideal solution for sending a group of several people on business trips, training courses, or conferences. What does the booking process on the worktrips.com platform look like, step by step? We've outlined it below:

1. Search for a flight by entering required fields such as date, departure, and arrival. You can choose from various departure and arrival airports. Whether it's Lisbon (LIS), Prague (PRG), Budapest (BUD), Dublin (DUB), Split, Tirana, Baku (GYD), Dubrovnik, Podgorica, Athens (ATH), or Skopje, the system will display all possible connections and flight prices.
2. Compare and choose - You'll see connections offered by various carriers. Availability is updated in real time. Prices are based on specific flight routes and include carbon dioxide emissions, allowing you to make informed decisions that are more environmentally friendly.
3. Tailor your trip to your needs – it's time to choose your flight class. Will economy class be enough, or will business class provide the comfort you need for work?
4. Search for a hotel – choose accommodation in a convenient location to make your trip as comfortable as possible. You can also rent a car right away, and even choose your pick-up and drop-off location and reserve parking.
5. Booking approval - Your travel request is submitted for approval. You can opt in to automatic travel approval if it complies with your travel policy.

Airport – less stress, more efficiency

A well-planned air trip also means efficient airport service. If you want to effectively prepare for your trip and complete all formalities in advance, online check-in can be a good solution. This saves you the hassle of rushing to find a check-in desk. This way, a check-in desk with a large queue won't cause you stress. Before your business trip, it's also worth checking the required formalities and vaccinations for your destination country. You can do this directly on the worktrips.com platform, thanks to integration with the Sherpa tool. You can store travel-related documents on the worktrips.com platform thanks to a digital workflow that streamlines management.

Group trips for companies with WorkTrips

True optimization and comprehensive business travel management go beyond affordable business flight tickets. It also includes the availability of other services. WorkTrips also specializes in the comprehensive organization of group corporate trips. Are you planning a conference, a trade show, or perhaps a team-building event for the entire team? With our consultants, each travel group will have its trip organized from A to Z – from transportation (including group flight tickets) and accommodation to on-site logistics. For convenience, you can also receive a single consolidated invoice for all services.

Why choose worktrips.com?

With the worktrips.com platform, you have significantly less paperwork associated with business travel. The tool compares flight prices and automates the delegation approval process. You gain a vast database of carriers and accommodations worldwide. Our team supports your employees every step of the way – from booking to boarding and return. Even if your flight is canceled, you can count on our support. Our experience and technology allow us to think about your travels for you. Focus on your business goals – we'll take care of the rest.